Transforming Onboarding into an Unforgettable Experience

The onboarding process is more than just a procedural formality. We must convert this important moment into an unforgettable experience that helps to lay the foundation for a strong and long-lasting relationship between the new hire and the company.

Unforgettable Onboarding Experience Transformation

In this article, we will provide you with some examples and ideas to make your employee onboarding more impactful.

Onboarding is the first real contact a new employee has with the company’s culture and work environment, and it is crucial for their engagement and retention.

A positive onboarding experience is essential for setting the ‘tone’ of an employee’s journey within your organization. How can we make this process memorable, engaging, and effective?

The answer lies in GFoundry, an innovative digital engagement platform.

Create impactful onboarding journeys for your employees

The process: Simple, powerful, and fun!

GFoundry has developed an amazing feature that you can use with various modules to meet your onboarding and engagement needs: Digital Journeys.

A journey is a structured path with a strong visual framework that can have one or more stages to be completed. Each of these stages can be created with one or more modules from the GFoundry platform.

Create impactful Onboarding Journeys for your employees

Example Description of Onboarding Journey
Example 1
  1. Participation in a virtual welcome session via the Events Module.
  2. Complete a course on “Organizational Culture” through the Learning Module.
  3. Take an interactive quiz on company security policies using the Learning Module.
  4. Fill out a personal information form for HR using the Forms Module.
  5. Create a 30-day integration plan with the manager using the Goals Module.
  6. Meet with a designated mentor to discuss first steps in the company using the Communities Module.
Example 2
  1. Watch an introductory video of company teams and departments via the Learning Module.
  2. Complete a quiz on the company’s main products/services using the Learning Module.
  3. Submit tax and banking documents through the Forms Module.
  4. Participate in an interactive session on remote work best practices using the Events Module.
  5. Set KPIs to achieve in the first 3 months with the manager using the Goals Module.
  6. Provide initial feedback on the onboarding process using the Feedback Module.
Example 3
  1. Participate in an integration meeting with the team via the Events Module.
  2. Watch tutorial videos on tools and software used in the company using the Learning Module.
  3. Complete a checklist of essential workstation configurations using the Tasks Module.
  4. Create a competency development plan with the manager using the Evaluation and Careers Module.
  5. Take a quiz on company values and mission through the Learning Module.
  6. Submit a report on first impressions in the company using the Forms Module.
Example 4
  1. Attend an initial meeting with the CEO via the Events Module.
  2. Complete a course on diversity and inclusion using the Learning Module.
  3. Fill out a form for work preferences (schedule, environment) via the Forms Module.
  4. Submit a project proposal for the first 90 days using the Goals Module.
  5. Take a quiz on the organizational structure using the Learning Module.
  6. Hold a follow-up meeting after 15 days of work with the manager using the Communities Module.
Example 5
  1. Attend an interactive presentation on the company’s history using the Learning Module.
  2. Complete a checklist for installing essential software using the Tasks Module.
  3. Fill out a benefits configuration form using the Forms Module.
  4. Set short-term goals with the manager using the Goals Module.
  5. Complete a quiz on cybersecurity policies using the Learning Module.
  6. Participate in a networking session with other new hires using the Events Module.
Example 6
  1. Attend an orientation session on ethics and compliance through the Learning Module.
  2. Complete a checklist to configure access to company tools using the Tasks Module.
  3. Fill out a form with professional expectations for the first year via the Forms Module.
  4. Participate in a team meeting to introduce the new employee using the Events Module.
  5. Create an individual development plan with the manager using the Evaluation and Careers Module.
  6. Submit feedback on the onboarding experience using the Feedback Module.
Example 7
  1. Watch a welcome video from the leadership team using the Learning Module.
  2. Complete a quiz on internal conduct standards using the Learning Module.
  3. Fill out a form to request office supplies using the Forms Module.
  4. Complete a checklist to set up the remote work environment via the Tasks Module.
  5. Set performance goals for the first six months with the manager using the Goals Module.
  6. Participate in an interdepartmental welcome session using the Events Module.
Example 8
  1. Participate in a virtual integration session with other new employees using the Events Module.
  2. Complete a course on time management and productivity through the Learning Module.
  3. Fill out a form to configure email and other tools using the Forms Module.
  4. Complete a checklist to set up the profile on internal platforms via the Tasks Module.
  5. Develop a career strategy with the manager using the Evaluation and Careers Module.
  6. Participate in a quiz on the company’s environmental practices through the Learning Module.
Example 9
  1. Watch a video on the company’s vision and strategy using the Learning Module.
  2. Complete a quiz on the company’s value chain using the Learning Module.
  3. Submit a form to authorize access to sensitive data via the Forms Module.
  4. Create a checklist for scheduling meetings with key stakeholders using the Tasks Module.
  5. Set annual goals in collaboration with the manager using the Goals Module.
  6. Provide continuous feedback during the first month using the Feedback Module.
Example 10
  1. Participate in an introduction to the company’s values and culture through the Learning Module.
  2. Complete a quiz on key safety standards at work using the Learning Module.
  3. Fill out a form to select flexible benefits using the Forms Module.
  4. Create a long-term development plan with the manager using the Evaluation and Careers Module.
  5. Complete a checklist to prepare for initial meetings using the Tasks Module.
  6. Participate in a Q&A session with the team using the Events Module.
Example 11
  1. Watch a welcome video from team members via the Learning Module.
  2. Complete a quiz on the company’s main business areas using the Learning Module.
  3. Fill out a form to apply for leadership development programs via the Forms Module.
  4. Complete a checklist to adapt to the work environment using the Tasks Module.
  5. Set performance expectations with the manager using the Goals Module.
  6. Participate in a training session on effective communication using the Learning Module.

 

All of these journeys paths can be managed through GFoundry backoffice and all the mission’s analytics can be assessed by a set of reports that can be issued for this purpose.

exemplos onboardingMaking Onboarding Interactive and Engaging

Gamification for Fun and Learning

GFoundry’s gamification engine brings a layer of fun and engagement to the often tedious process of onboarding. Through gamified activities, new hires can familiarize themselves with the company’s values, goals, and procedures in an interactive and enjoyable way. The use of badges, virtual coins, and leaderboards makes learning about the company a rewarding and motivational experience. This positive first impression helps to foster a sense of excitement and loyalty from the onset. Learn more about GFoundry’s Gamification’s Engine here.

Micro-Learning for Easy Assimilation

GFoundry’s Learn module enables micro-learning, allowing new hires to consume information in bite-sized, manageable chunks. This not only aids better understanding and retention of information but also reduces the overwhelm that can often come with the flood of information during onboarding. Learn more about GFoundry’s Learning & Development solutions here.

Socializing and Communicating

The GFoundry platform encourages networking and interaction among employees with its social and communication features. New hires can use the chat system, participate in interest groups, and receive news updates, fostering a sense of belonging from the get-go. This, in turn, makes the onboarding experience more human and less transactional.

Feedback for Continuous Improvement

Feedback is integral to improving the onboarding process. GFoundry’s Feedback module allows new hires to share their thoughts and opinions about their onboarding experience. This continuous loop of feedback can help organizations to continuously refine and optimize the onboarding process to ensure that it remains a positive experience for all new employees. Learn more here.

Navigating with Player Journey Maps

GFoundry’s Player Journey Maps guide new employees through their onboarding process. This interactive guide can represent steps, needs, goals, and expectations, making onboarding more structured and user-friendly. Read more here. Don’t forget also to check this article from Gallup: How to Use Onboarding to Create Brand Champions

 

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June 11, 2024
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